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When making a PowerPoint presentation, you don't want to see spelling errors or grammar errors on the screen. That's why it?s very important to build in spell checking and, optionally, grammar checking into the production process you have for your presentations. There are 2 approaches of doing this--one is to have PowerPoint 2013 check your presentation for spelling or grammar mistakes as you work; the other is for you, either at the end of your work or periodically during your work, to run a manual check of spelling and grammar in your presentation. These 2 approaches are discussed in detail in this lesson. Toby also discusses how to choose the language for proofing tools, how to check spelling as you type, how to hide spelling and grammar errors, how to enable autocorrect options, how to autoformat as you type, and more.
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Hello again and welcome back to our course on PowerPoint 2013. In this section, we’re going to look at spell checking. Although it probably is more accurate to say we’re going to look at spell checking and grammar checking because optionally, as well as checking the spelling in your presentation, PowerPoint 2013 can check your grammar as well.
For the vast majority of people who learn how to use PowerPoint 2013, the reason for doing so is to make presentations and when you’re making a presentation, I really don’t think you want to see spelling errors or grammar errors on the screen. You don’t want your audience to look at work, you may have spent hours and hours on and think it’s a pretty shoddy piece of work because you haven’t even checked that the words are spelled correctly. So I believe it’s very important to build in spell checking and optionally grammar checking into the production process you have for your presentations. Now there are basically two approaches, although one might argue there are actually three. But let’s say there are two approaches to checking spelling and grammar.
One approach is to have PowerPoint 2013 check it for you as you work, so as you’re actually entering text into your presentations, you can get PowerPoint 2013 to tell you if you’ve made any spelling mistakes or whether you’ve made any grammar mistakes or to be slightly more accurate, whether it thinks you have, because sometimes what it thinks is an error is not an error. The second approach is not to have it check it as you go along but for you either at the end of your work or periodically during your work to run what is effectively a manual check of spelling and grammar in your presentation. And we’re going to look at both of those approaches in this section.
Now one of the tabs on the Ribbon has some particular significance when you’re proofing. I just want to quickly visit that now and that’s the Review tab because on the Review tab there are two very important commands. One of them is right at the left in the Proofing Group and that’s the Spell Check command. We’ll be coming back to that a bit later on in this section. In the second group along which is the Language Group, there is a button that’s labeled Language and this is the one where we choose the language for proofing tools, such as running a spell check. You can also set other language preferences here. If I click on the drop down there, Language Preferences, just go into the language page on Options, and you can see that my default language is set currently to English United States and I need to make sure that any proofing I do is according to English United States.
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